SaaS platform for Ukrainian business in Poland — CRM, finance, warehouse and government affairs in one
Running sp. z o.o. or JDG in Poland with a Ukrainian team — or clients still back home? Ingenios gives your people a native Ukrainian UI (not Google Translate) and covers Polish reality — ZUS, US, CUKR residence permits, MOS driving-licence exchange. One workspace, 4 languages, multi-currency PLN / UAH / EUR / GBP.
8 Polish SaaS tools — none of them speak Ukrainian
Polish UI, Polish tooltips, Polish error messages. English if you are lucky. Every screen is a mental translation exercise — missed ZUS deadlines, confused CUKR status, lost invoices. Google Translate makes it worse: it mangles accounting terminology until your Polish księgowa is pulling her hair out.
Firmao / Bitrix24 / HubSpot
Polish or English UI. Every new hire spends 2 weeks figuring out where to click.
HugeProfit / KeyCRM (UA)
Ukrainian UI, but cannot issue a Polish VAT invoice, does not know ZAW-FA, cannot see Polish banks.
Subiekt / Comarch
Desktop-era, Polish-only, no Revolut or Ukrainian-bank integration.
Excel + 5 apps
Revolut, Wise, Gmail, Calendar, Dropbox — each in its own language. 6 hours a week lost to context-switching.
Every screen. Every label. Every email — written in Ukrainian from scratch.
Language is switched per user, not per tenant. Your Ukrainian hire sees „Угода", „Рахунок", „Клієнт" — not „Deal", not „Сделка", not a broken Polish calque. Your Polish colleague in the same workspace sees „Szansa", „Faktura", „Klient". One tenant, four UI languages in parallel.
- UI built by a team that includes native Ukrainian speakers — not MT
- Every workflow (CRM, Inbox, Urząd) has a full Ukrainian label set
- Email and Telegram notifications in the recipient's language
- Document templates (invoices, contracts, reports) — bilingual UA/PL or PL/EN
- Customer support in Ukrainian, Polish and English — one team
4 currencies — in one dashboard
Your freelancer invoices Upwork in EUR, a Polish client pays in PLN, a relative sends UAH from Ukraine into Revolut, Stripe tops up GBP. The dashboard shows everything together and converts to your reporting currency (NBP / ECB / Revolut rate). No Excel, no „what did I multiply by what".
Polish government reality — closed inside the platform
A Ukrainian entrepreneur in Poland touches ZUS, US, CUKR, Wydział Komunikacji every week. Ingenios Urząd Tracker turns each case into a card — with checklists, deadlines, statuses. No paper notepad, no „did I file that by Monday?".
ZUS DRA, ZAW-FA, VAT-UE
Each filing is a CRM case with a checklist and a deadline. Monthly ZUS DRA with auto-reminders. ZAW-FA for foreigners in 3 steps. VAT-UE for EU clients. Ulga na start, Mały ZUS, full ZUS — we know where you are in the timeline.
Urząd Tracker →CUKR residence card + MOS
File via MOS.gov.pl, track status as a CRM card. Voivode decision dates, document set, scans of the card and PESEL — all in one view. Works for yourself or for employees you sponsor.
How it works →UA → PL driving licence exchange
Sworn translation, medical check, application, fee, collection — 30–60 days end to end. Ingenios manages the process date by date so no document is lost. Works for yourself and for fleet drivers.
See workflow →Multi-bank PL + Revolut + Wise
mBank, ING, Santander, PKO, Pekao, BNP Paribas, Millennium, Alior via PSD2. Plus Revolut Business (all currencies), Wise Business, PayPal. Real-time cashflow, AI categorisation, CSV export for your accountant.
Financial dashboard →Magazyn for UA-PL trade
Running retail, wholesale, or e-commerce? The warehouse module is integrated with CRM — FEFO, multi-location, multi-currency cost prices. No separate Subiekt.
Magazyn →CSV export to systim / wFirma / inFakt
We do not replace your Polish accountant — we give you the owner-side view they don't. The accountant receives a clean CSV in the Polish format regardless of which language you use in the UI.
Dashboard + export →UA-PL owner: 2 companies, 1 workspace — CRM + Unified Inbox + Financial Dashboard
„I run two sp. z o.o. in Poland — one services, one trading. Each has Polish and Ukrainian staff. Until April 2026 I was juggling six tools and losing half a day every week stitching data together. Now everything is in Ingenios — my Ukrainian team sees the UI in Ukrainian, my Polish accountant gets a clean CSV, and I see real-time cashflow across 3 banks and Revolut by 8 AM."
Common questions from Ukrainian founders in Poland
Is the Ukrainian UI real native localisation, or just machine translation?
Can a Ukrainian citizen register sp. z o.o. or a sole proprietorship (JDG) in Poland with a residence card?
How does ZUS work if I run a JDG in Poland? What does it cost?
How does Revolut Business work for a Ukrainian in Poland? Does it integrate with Ingenios?
How do I exchange a Ukrainian driving licence for a Polish one via MOS?
Can I issue VAT invoices from a Polish NIP to EU and Ukrainian clients?
Plan Business — 399 PLN/month net · all modules
CRM + Unified Inbox + Financial Dashboard + Urząd Tracker + Warehouse + Documents + Calendar. Up to 10 users. 4 UI languages (UK/PL/RU/EN). EU hosting. Support in Ukrainian, Polish and English.
14-day trial, no credit card. Annual price: 319 PLN/month.
See full pricing →Your Ukrainian team deserves a native UI
14 days free. No credit card. Language switch takes 3 seconds.